Vendors & resources

Vendors and resources

**MIT event organizers, please review this page outlining COVID-19-era policies.**

Below are some vendors with whom MIT event planners have worked successfully. For detailed guidance on recommended vendors and bidding process/regulations, please contact Procurement in the Office of the Vice President for Finance—and you can always search for MIT Preferred Providers by logging in with your MIT certificates.

Have you a vendor to recommend to colleagues? Please let us know about your experience!

Ceremonial

 

Catering and beverage service

 

External event planning services

  • Read more about external event services and questions to ask when considering hiring a planning vendor.
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    Media services

    MIT resources and organizations

    Music, decor, and entertainment

    Parking, transportation, and shuttles

    Photography

    *indicates an MIT preferred photographer that offers a standard discount. Other vendors may offer a discount when you identify as an MIT client, however, so it is worth asking when you call.

    Printing and promotional products

    See also MIT Procurement preferred printers

    Rental china, linen, and meeting/event equipment

    Security and safety

    Space reservations

    Team building

    Translation services

    Travel arrangements

    Other

    • On-campus poster distribution: Hire Rachel Maillet to add your event posters to bulletin boards across campus
     
     

    MIT Conference Services

    ...is a one-stop, fee-for-service event management resource available to Institute and outside conference organizers. More

    Photo: Dominick Reuter

    Tim the Beaver is available to attend events hosted by MIT-recognized student groups and departments.

    MIT Copytech has three convenient locations on campus.

    Did you know?

    MIT Communications Initiatives offers counsel on all kinds of communications activities, including project planning, printing, photography, social media, and graphic design. Contact
     

    MIT Video Productions offers Emmy® Award-winning video production serving education, research, and outreach at MIT. Below, “Imagination Off the Charts” documenting the 2016 MIT residency of musician Jacob Collier.
     

    MIT’s Endicott House in Dedham can accomodate small and mid-sized groups for professional meetings and special events.

    mint chip ice cream cone

    Ice cream socials are always popular events! MIT planners recommend the following:

     

    MIT Police escort the Academic Procession on Commencement Day.

    Hosting visitors to MIT?

    Have some unique local wisdom to share? The Yonward app allows you to create and share a custom mobile guide and to discover interesting campus guides others have published. Free in the App Store; Android version in development.