Vendors and resources
Below are some vendors with whom MIT event planners have worked successfully. For detailed guidance on recommended vendors and bidding process/regulations, please contact Procurement in the Office of the Vice President for Finance—and you can always search for MIT Preferred Suppliers by logging in with your MIT certificates.
Have you a vendor to recommend to colleagues? Please let us know about your experience!
Ceremonial
Catering and beverage service
External event planning services
Media services
- 4Wall Entertainment (lighting and video rentals)
- AVFX (lighting and event production)
- B&H Photo Video, Inc.*
- CAVT Solutions*
- Devlo Media LLC*
- DGI Communications*
- E33 Productions (MIT student-run)
- Giro Studio*
- Glass Ink Media LLC*
- Headlight AV*
- MIT Audiovisual Services
- MIT Office of Digital Learning (webcasting)
- MIT Video Productions (video, conferencing, ChatCast)
- Steer LLC*
- Studio125 (lighting and event production)
MIT resources and organizations
Music, decor, and entertainment
- Brattle Square Florist
- Central Square Florist
- Music Management, Inc (bands, DJs, small ensembles)
- Music and Theater Arts Section
- Stapleton Floral Design
- Tim the Beaver costume rental
- Winston Flowers
Parking, transportation, and shuttles
Photography
* indicates an MIT preferred photographer that offers a standard discount. Other vendors may offer a discount when you identify as an MIT client, however, so it is worth asking when you call.
- Allison Evans
- Andy Ryan*
- Bryce Vickmark
- Caitlin Cunningham*
- Casey Atkins
- Christopher Harting*
- Cody O’Loughlin
- Conor Doherty
- Dana Smith
- Gretchen Ertl
- Ian MacLellan
- Jake Belcher
- Jonathan Sachs*
- Juliana Sohn*
- Justin Knight Photography*
- Ken Richardson*
- Kent Dayton
- Lynn Barry Hetherington*
- Malyszko Photography
- MIT Technique (student group)
- Sarah Bastille Photography*
- Stuart Darsch
- The Boston Headshot
- Webb Chappell*
Printing and promotional products
See also MIT Procurement preferred printers
- DS Graphics
- Fenway Group* (merged with Ambit Creative)
- Highland Services*
- Journeyman Press*
- MIT Copytech
- Print House
- Puritan Capital*
- Surface Matter Design (environmental graphic design)
- Winbrook Promo (including banners and signs)
Rental china, linen, and meeting/event equipment
- Access Tent
- AFR Furniture Rental
- Camelot Special Events and Tents
- Christian Party Rental*
- ePoster Boards (electronic poster session set-up)
- Party Time Rentals
- PEAK Event Services* (formerly Peterson)
- Interstate Rental Service*
Security and safety
Space reservations
- Campus Activities Complex (CAC)
- Greater Boston Convention & Visitors Bureau
- Classrooms@MIT (classroom reservations via the MIT Registrar’s Office)
- MIT Endicott House
- MIT Museum
- Samberg Conference Center
Team building
Tent and Event Rental Suppliers
Translation services
- American Translation Partners*
- Interpreters Associates, Inc.
- Language Connections, Inc.*
- Language Scientific
- Linguistic Systems, Inc.
- Melissa Harkin (English, BR Portuguese, Spanish)
Travel arrangements
MIT Conference Services
...is a one-stop, fee-for-service event management resource available to Institute and outside conference organizers. More
Photo: Dominick Reuter
Tim the Beaver is available to attend events hosted by MIT-recognized student groups and departments.
MIT Copytech has three convenient locations on campus.
Did you know?
MIT Communications Initiatives offers counsel on all kinds of communications activities, including project planning, printing, photography, social media, and graphic design. Contact
MIT Video Productions offers Emmy® Award-winning video production serving education, research, and outreach at MIT. Below, “Imagination Off the Charts” documenting the 2016 MIT residency of musician Jacob Collier.
MIT’s Endicott House in Dedham can accomodate small and mid-sized groups for professional meetings and special events.
Ice cream socials are always popular events! MIT planners recommend the following:
MIT Police escort the Academic Procession on Commencement Day.
Hosting visitors to MIT?
Have some unique local wisdom to share? The Yonward app allows you to create and share a custom mobile guide and to discover interesting campus guides others have published. Free in the App Store; Android version in development.