Vendors & resources

Vendors and resources

Below are some vendors with whom MIT event planners have worked successfully. For detailed guidance on recommended vendors and bidding process/regulations, please contact Procurement in the Office of the Vice President for Finance—and you can always search for MIT Preferred Suppliers by logging in with your MIT certificates.

Have you a vendor to recommend to colleagues? Please let us know about your experience!



Catering and beverage service


External event planning services


Media services


MIT resources and organizations


Music, decor, and entertainment


Parking, transportation, and shuttles



* indicates an MIT preferred photographer that offers a standard discount. Other vendors may offer a discount when you identify as an MIT client, however, so it is worth asking when you call.


Printing and promotional products

See also MIT Procurement preferred printers


Rental china, linen, and meeting/event equipment


Security and safety


Space reservations


Team building


Tent and Event Rental Suppliers


Translation services


Travel arrangements


MIT Conference Services a one-stop, fee-for-service event management resource available to Institute and outside conference organizers. More

Photo: Dominick Reuter

Tim the Beaver is available to attend events hosted by MIT-recognized student groups and departments.

MIT Copytech has three convenient locations on campus.

Did you know?

MIT Communications Initiatives offers counsel on all kinds of communications activities, including project planning, printing, photography, social media, and graphic design. Contact

MIT Video Productions offers Emmy® Award-winning video production serving education, research, and outreach at MIT. Below, “Imagination Off the Charts” documenting the 2016 MIT residency of musician Jacob Collier.

MIT’s Endicott House in Dedham can accomodate small and mid-sized groups for professional meetings and special events.

mint chip ice cream cone

Ice cream socials are always popular events! MIT planners recommend the following:


MIT Police escort the Academic Procession on Commencement Day.

Hosting visitors to MIT?

Have some unique local wisdom to share? The Yonward app allows you to create and share a custom mobile guide and to discover interesting campus guides others have published. Free in the App Store; Android version in development.