Vendors & resources

Vendors and resources

Below are some vendors with whom MIT event planners have worked successfully. For detailed guidance on recommended vendors and bidding process/regulations, please contact Procurement in the Office of the Vice President for Finance—and you can always search for MIT Preferred Providers by logging in with your MIT certificates.

Have you a vendor to recommend to colleagues? Please let us know about your experience!


Catering and beverage service

*indicates an MIT preferred caterer that offers a standard discount. Other vendors may offer a discount when you identify as an MIT client, however, so it is worth asking when you call.

External event planning services

Read more about external event services and questions to ask when considering hiring a planning vendor.

Media services

MIT resources and organizations

Music, decor, and entertainment

Parking, transportation, and shuttles


Printing and promotional products

See also MIT Procurement preferred printers

Rental china, linen, and meeting/event equipment

Security and safety

Space reservations

Team building

Translation services

Travel arrangements


  • On-campus poster distribution: Hire Rachel Maillet to add your event posters to bulletin boards across campus

MIT Conference Services a one-stop, fee-for-service event management resource available to Institute and outside conference organizers. More

Tim the Beaver is available to attend events hosted by MIT-recognized student groups and departments.

MIT Copytech has three convenient locations on campus.

Did you know?

MIT Communications Initiatives offers counsel on all kinds of communications activities, including project planning, printing, photography, social media, and graphic design. Contact

MIT Video Productions offers Emmy® Award-winning video production serving education, research, and outreach at MIT. Below, “Imagination Off the Charts” documenting the 2016 MIT residency of musician Jacob Collier.

MIT’s Endicott House in Dedham can accomodate small and mid-sized groups for professional meetings and special events.

mint chip ice cream cone

Ice cream socials are always popular events! MIT planners recommend the following:


Photo: Dominick Reuter

MIT Police escort the Academic Procession on Commencement Day.

Hosting visitors to MIT?

Have some unique local wisdom to share? The Yonward app allows you to create and share a custom mobile guide and to discover interesting campus guides others have published. Free in the App Store; Android version in development.