Vendors & resources

Vendors and resources

**MIT event organizers: please see MIT Now for all current information and the FAQ available at the bottom of the event policies page.**

Below are some vendors with whom MIT event planners have worked successfully. For detailed guidance on recommended vendors and bidding process/regulations, please contact Procurement in the Office of the Vice President for Finance—and you can always search for MIT Preferred Providers by logging in with your MIT certificates.

Have you a vendor to recommend to colleagues? Please let us know about your experience!

Ceremonial

 

Catering and beverage service

 

External event planning services

 

Media services

 

MIT resources and organizations

 

Music, decor, and entertainment

 

Parking, transportation, and shuttles

 

Photography

*indicates an MIT preferred photographer that offers a standard discount. Other vendors may offer a discount when you identify as an MIT client, however, so it is worth asking when you call.

 

Printing and promotional products

See also MIT Procurement preferred printers

 

Rental china, linen, and meeting/event equipment

 

Security and safety

 

Space reservations

 

Team building

 

Tent and Event Rental Suppliers

 

Translation services

 

Travel arrangements

 

Other

  • On-campus poster distribution: Hire Rachel Maillet to add your event posters to bulletin boards across campus
 
 

MIT Conference Services

...is a one-stop, fee-for-service event management resource available to Institute and outside conference organizers. More

Photo: Dominick Reuter

Tim the Beaver is available to attend events hosted by MIT-recognized student groups and departments.

MIT Copytech has three convenient locations on campus.

Did you know?

MIT Communications Initiatives offers counsel on all kinds of communications activities, including project planning, printing, photography, social media, and graphic design. Contact
 

MIT Video Productions offers Emmy® Award-winning video production serving education, research, and outreach at MIT. Below, “Imagination Off the Charts” documenting the 2016 MIT residency of musician Jacob Collier.
 

MIT’s Endicott House in Dedham can accomodate small and mid-sized groups for professional meetings and special events.

mint chip ice cream cone

Ice cream socials are always popular events! MIT planners recommend the following:

 

MIT Police escort the Academic Procession on Commencement Day.

Hosting visitors to MIT?

Have some unique local wisdom to share? The Yonward app allows you to create and share a custom mobile guide and to discover interesting campus guides others have published. Free in the App Store; Android version in development.